American Heart Association Advocacy Jobs

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American Heart Association Project Coordinator, CA Tobacco Center in Sacramento, California


Are you ready to join an organization where you can make an extraordinary impact every single day?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day.

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator. This role will be located in our Sacramento, CA office.

The Project Coordinator is responsible for providing coordination and administrative support for the California Tobacco Endgame Center for Organizing and Engagement (CA Tobacco Center) project. Responsibilities include preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.

This is a full-time, benefits eligible grant funded position. Current funding is through.

Essential Job Duties:

  • Coordinate and monitor project timelines while effectively communicating project needs and related information as required.

  • Communicate with client base to organize and manage assigned projects/events/meetings. Recruit staff and/or volunteers for participation, coordinate with vendors, or perform on-site set-up and logistics coordination.

  • Respond to requests for resources or administrative assistance. Process incoming and outgoing mail, create and maintain office and computer files, as well as daily and weekly knowledge of ongoing operations in assigned activities.

  • Assists with marketing efforts which may include updating on-line content, distribution of marketing materials, or vendors/contractors/volunteer’s communication. Act as a resource and administrator for project team members on SharePoint.

  • Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses; Prepare monthly reports to track cooperative agreement activities. Submit staff and volunteer reimbursements.

  • Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations. Coordinates with Procurement and Legal to execute contracts pertinent to the Tobacco Center.

Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or equivalent.

  • Minimum of two (2) years of experience in:

  • Office administration and project coordination.

  • Basic accounting procedures such as invoicing, accounts payable, and expense reporting.

  • Strong interpersonal skills and the ability to work effectively with volunteers, staff, and the public as part of a team.

  • Demonstrated ability to prepare written and presentation communications.

  • Demonstrated customer service skills.

Here are some of the preferred skills we are looking for:

  • Some college coursework preferred.

  • Meeting or event planning experience.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity & inclusion and equal opportunity apply to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE/Protected Veterans/Persons with Disabilities

Location US-CA-Sacramento

Posted Date 2 months ago (10/3/2019 12:38 PM)

Requisition ID 2019-5050

Job Family Group Business Operations

Job Category Advocacy

Location: Sacramento, CA